ACTEA PRIVACY POLICY

ACTEA has developed a Privacy Policy to safeguard the personal information entrusted to us by our members, partners, staff, and stakeholders. As an organization committed to integrity and accountability, we recognize the importance of handling data responsibly, transparently, and in compliance with applicable laws and best practices. This policy outlines how we collect, use, store, and protect personal information, ensuring that it is used only for legitimate purposes related to our mission and activities. By doing so, ACTEA affirms its commitment to building trust, protecting confidentiality, and fostering a secure environment for all who engage with us.

Adverts and Sponsored Links

This website does not contain any sponsored links or adverts.

Downloads and Media Files

Any downloadable documents, files, or media provided on ACTEA’s website are offered at the user’s own risk. While we make every effort to ensure that downloadable content is safe and free from viruses or malware, ACTEA cannot be held responsible for any loss or damage resulting from the use of such files. You are advised to verify their authenticity using third party anti-virus software or similar applications.

Photography and Media Use
ACTEA may take photographs and/or videos during meetings, events, and gatherings for use in our publications, website, and other communication platforms. If you do not wish to have your image used, please inform us in writing by emailing communications@acteaweb.org before the event. At physical events, ACTEA will display a visible notice indicating that photography is taking place. 

Payment Information Privacy

We take the security of your payment information seriously. When you make a payment for registration, your credit card or debit card details are processed securely through our trusted payment gateway provider. We do not store, access, or retain your full card details on our servers. All payment transactions are encrypted and comply with industry-standard security protocols (PCI-DSS compliance) to protect your personal and financial information.

Facebook, Twitter and other social networks

These services provide social buttons and similar features which we use on our website – such as the “Like” and “Tweet” buttons. To do so, we embed code that they provide and we do not control ourselves. To function, their buttons generally know if you’re logged in; for example Facebook use this to say “x of your friends like this”. We do not have any access to that information, nor can we control how those networks use it. Social networks, therefore, could know that you’re viewing this website, if you use their services. (That isn’t to say that they do, but their policies may change).

If you sign up for a service

When you sign up for any of our services (for example, signing up to the mailing list) we will record specific personal information about you, such as your name and email address.

Emails

We may send you email notifications which you have specifically requested (such as newsletters or notifications). You have the ability to opt out of any of this communication at any time.

We will never provide your personal information or email address to any third parties except where they are specifically employed to help deliver our own services, as detailed above.

Security

We take many precautions to prevent the loss, misuse or alteration of your personal information. These precautions include:

• Use of SSL encryption for all page content and any data collected
• Hardware stored in secured datacentres behind firewalls
• All access to information restricted by password and/or secure key
• Restrictions to what information can be accessed via any location

 

Whilst we take great care to ensure any confidential information remains protected, we cannot guarantee the security of data sent over the Internet. If, during the course of your use of this website, you are asked to create a user account, then please note that you are responsible for keeping your password and user details confidential. We will never ask you for your password, so please don’t trust anybody asking you for it.

Your data

Your data belongs to you. If at any time you want to request a copy of your data, or to request that we remove it from our system, you can email us at communications@acteaweb.org  

Updates to this policy

We may update this privacy policy from time-to-time, particularly as technology changes. You can always check this page for the latest version. We may also notify you of changes to our privacy policy by email.